For individual users, data is deleted within 30 days of the user deleting the local versions of their data. That data is retained by Microsoft “until the user stops using Microsoft Teams, or until the user deletes personal data”. Microsoft also gathers data on your profile – including your email address, profile picture and phone number – and the content of your meetings, including shared files, recordings and transcripts, which are stored in the cloud for users’ personal use. Census data is collected by default, and can’t be opted out of – though Microsoft is at pains to say none of the information collected can identify an organisation or individual user. Some of the data is collected as standard, while others require opting in or out of sharing information with the company. So-called census data includes information about your device, operating system and user language, as well as generating a specific user ID that is hashed (or protected) twice, in order to not link it to a certain individual. Microsoft Teams, like Skype for Business, collects three types of data about the app: what it calls census data, usage data, and error reporting data. If you’ve watched the Microsoft Productivity Score imbroglio and want to put limits on the data Teams collects on you, there are some ways to wrest back control. That includes Microsoft Teams, its productivity and communications tool which rivals Slack. The incident has proven embarrassing for Microsoft, and made people more aware than ever of the data its products collect on users. Announced in October, and criticised heavily by technology researcher Wolfie Christl in November, the feature – Microsoft Productivity Score – was drastically scaled back this month. Learn how your comment data is processed.The rollout of new Microsoft 365 features to track productivity, which would monitor 73 pieces of “granular data” about workers, was meant to be a boon time for the technology company. But if you don’t keep an eye on the small details, you’ll miss out on the really important material. This is an example of a change that translates into exactly one sentence in the Office 365 for IT Pros eBook. Confused? It’ll all be clear when everyone is on Teams… #Microsoft teams keeps saying im away OfflineIn the consumer world, Invisible is like Offline for Teams while Offline in Skype is really offline, which is the same approach taken by Skype for Business Online. Interestingly, Skype consumer supports both Invisible and Offline statuses. Use Do not disturb if you want to suppress these messages and only allow notifications people on your priority access list. Setting your presence status to Offline allow pop-up notifications for chat messages sent by other users. They’ll probably send email instead and maybe be bemused when they don’t receive an out of office notification. Setting your status to Offline puts you into a state where (hopefully) coworkers won’t even bother trying to get in touch. The rebuttal is that when others see a do not disturb status, it’s a sign that although you are unavailable right now, some hope exists that you might soon become available. Some might argue that the existing Do Not Disturb (dnd) status was quite sufficient to warn coworkers that they are busy and unavailable. Figure 2: How Offline presence status appears in Teams Offline and Do Not Disturb
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